Search Configuration Drill-Down
Follow the four steps to resolve which portal(s) the system should scout for a given business need.
Configured Departments (filtered)
Tracked Tenders
Every tender found by Scout or Targeted Lookup lives here, tracked through its full lifecycle. Nothing is dropped except by an explicit Reject.
GeM — Government e-Marketplace
GeM is India's largest single procurement channel by volume — ₹5.4 lakh crore in FY2024-25 across 1.6 lakh+ government entities. It's a different kind of platform from department portals (a commodity/service marketplace, not tender listings), so it gets its own search here.
Targeted Lookup
Tell us what you're looking for — even without a website link. We'll search for candidates if you don't have one yet, or pull structured fields directly if you do.
Business Setup
Activities, jurisdictions, departments and portals are all data — add new ones here without any code change.
Activities / Verticals
Business lines the Scout can search against — Civil, IT, Electrical, and so on. Add a new one anytime; nothing else needs to change.
Jurisdictions
States, Center, or special bodies (like AAI) — the geography half of the drill-down.
Portals
The actual tender websites Scout resolves to. One portal can serve many departments.
Departments
Ties an activity + jurisdiction to a real portal. Use "Suggest portals" if you don't know the URL yet.
Teams & Access
Which activities each team can see — this is what lets "IT BD" and "EPC BD" get separate, filtered views.
Users & Access Control
Email + password sign-in. New users are invited without a password — they use "Reset password" to set one.
If set, only new users with an email from one of these domains can be added — e.g. restrict this instance to acilnet.com, ahlcon.com, acilcst.com. Existing users are never affected retroactively.
Help & User Guide
Everything you need to use TenderScout — no training required. Click any section to expand it. Want a guided walkthrough instead? Click "🧭 Take a Tour" at the top of the page.
TenderScout helps you find government tenders relevant to your business, track them from discovery through to a final decision, and keep a record of who decided what. There are three ways to find a tender (Discover, Targeted Lookup, GeM), one place to track them (Tenders), and one place to configure everything (Admin: Setup).
The simplest path: Discover tab → pick what you're looking for → find a portal → click "Run Scout" or "Open portal" → if you find something worth pursuing, save it as a tracked tender → follow it through in the Tenders tab.
- Step 1 — Select Activity. Choose the business area you're interested in (e.g. Civil, IT, Electrical). This narrows everything else.
- Step 2 — Select Jurisdiction. Choose a state, or the Central government, or a special body like AAI.
- Step 3 — Select Department. Pick the specific department within that state/activity.
- Step 4 — the system shows you the portal automatically. No need to know the website address yourself — TenderScout resolves it for you.
- Click "Open portal" to visit the actual government website and browse tenders yourself, or click "Run Scout" to have the system automatically check that portal and pull in tenders it finds.
Don't see a portal for a state you need? That's honest, not broken — we don't guess portal web addresses. Go to Admin: Setup → Departments and use "🔍 Suggest portals" to find and add the correct one.
You don't need a website link to start. Just describe what you're looking for.
- Type what tender you're looking for (e.g. "road widening NH-54"). Department and Location are optional but help narrow the search.
- Click Search. If you don't have a direct link, TenderScout will suggest candidate websites first — pick the one that sounds right.
- Next, it searches within that website for the best-matching tender and shows you candidates — pick the one that's the actual match.
- TenderScout reads the page and shows you the key details (reference number, deadline, EMD, value).
- If it's real, click "Save as tracked tender" to add it to your Tenders list.
Already have a direct link to a specific tender? Paste it straight into the "Website URL" field and skip the search step entirely.
GeM (Government e-Marketplace) is different from state tender portals — it's a marketplace where government buyers post individual purchase requirements. It has its own tab because it works differently.
- Type keywords for what you're looking for (e.g. "laptop", "road construction machinery").
- Optionally narrow by Category or State (the delivery location).
- Click Search GeM. Each result shows the item, department, state, and submission deadline, with a direct link to the actual GeM page.
- Click "Pull into Targeted Lookup" on any result to get the full detail extraction, same as any other tender.
Every tender you find — from Discover, Targeted Lookup, or GeM — ends up here, tracked through these stages:
Discovered → Interested → PQ Check → Qualified (or Not Yet Qualified) → Registered / Rejected
- Mark Interested once you've decided it's worth a closer look.
- After reviewing pre-qualification requirements, mark it Qualified or Not Yet Qualified. Not-yet-qualified tenders stay on your list — they're never silently dropped, since qualification can change (e.g. after a corrigendum).
- Reject at any point if it's not worth pursuing — you'll be asked for a reason, kept for the record.
- Download documents only when you actually need them — this app never downloads anything automatically without you clicking the button.
- Send to Management opens a pre-filled email for a Go/No-Go decision.
If your organization uses Team approvals (Enterprise), a tender also needs to be Endorsed by your team's Manager, and only your team's designated Approving Authority can give the final "Go." This is a deliberate checkpoint, not a bug — see the "Team Approvals" section below.
For organizations with multiple people, TenderScout supports a simple three-role approval chain per team (e.g. one team per business vertical — Civil, IT, Agriculture):
- Associate — finds and works a tender day-to-day.
- Manager — reviews qualified tenders. Can reject outright, or endorse them upward for final approval.
- Approving Authority — the only role that can give the final "Go" decision. Always a different person from the Associate/Manager on that team.
If one person is both Associate and Manager on a team, tenders skip straight to the Approving Authority — no extra step. Rejecting a tender never needs approval — only committing to pursue one does.
Set this up under Admin: Setup → Teams & Access.
Everything here is data you control — nothing is locked in:
- Activities — your business verticals (Civil, IT, etc.). Add as many as you need.
- Jurisdictions — states, Center, or special bodies.
- Portals — the actual government tender websites.
- Departments — connects an Activity + Jurisdiction to a real Portal. Use "🔍 Suggest portals" if you don't know the web address.
- Teams & Access — who's on which team, and the approval hierarchy.
- Users & Access Control (admin only) — add people, reset passwords, manage roles.
- Change your password: click "⚙ Account" at the top of the page.
- Forgot your password: on the sign-in screen, click "Forgot password?" and follow the steps.
- Need a new team member added: ask your admin to add them under Admin: Setup → Users & Access Control.
Why does a state show "no portal yet"? We only show real, verified website links — never guessed ones. Use "🔍 Suggest portals" in Admin to find and add one.
Why didn't "Run Scout" find anything? Not every portal supports automatic scanning yet — some government sites require solving a CAPTCHA to search, which can't be automated. Try "Open portal" to browse it yourself, or use Targeted Lookup with a specific tender link instead.
Why can't I approve a tender myself? If your organization uses Team Approvals, only your team's designated Approving Authority can give the final Go decision — this is intentional, not a bug.
Where do documents go when I click Download? They're fetched only when you click — never automatically — and attached to that tender's record.